Lyme Free Library
Draft Whistle Blower Policy
Lyme Free Library requires directors, officers, trustees and employees to observe high standards of
business and personal ethics in the conduct of their duties and responsibilities. As employees and
representatives of the Lyme Free Library, we must practice honesty and integrity in fulfilling our responsibilities and comply with all applicable laws and regulations.
The Lyme Free Library’s Board President is responsible for ensuring that all complaints about unethical or illegal conduct are investigated and resolved. The Compliance Officer will advise the Library Director of all complaints and their resolution and will report at least annually to the Treasurer on compliance activity relating to accounting or alleged financial improprieties.
Current Compliance Officer
Board of Trustees
In the absence of the Board President, The Vice President of the Board will act as Compliance Officer.
Board of Trustees
This Whistleblower Policy is intended to encourage and enable employees and others to raise serious concerns internally so that Lyme Free Library can address and correct inappropriate conduct and actions. It is the responsibility of all board members, officers, trustees, employees and volunteers to report concerns about violations of Lyme Free Library’s code of ethics or suspected violations of law or regulations that govern Lyme Free Library’s operations.
It is contrary to the values of Lyme Free Library for anyone to retaliate against any person who in good faith reports an ethics violation, or a suspected violation of law, such as a complaint of discrimination, or suspected fraud, or suspected violation of any regulation governing the operations of Lyme Free Library. An employee who retaliates against someone who has reported a violation in good faith is subject to discipline up to and including termination of employment.
Lyme Free Library has an open door policy and suggests that employees share their questions, concerns, suggestions or complaints with their supervisor. If you are not comfortable speaking with your supervisor or you are not satisfied with your supervisor’s response, you are encouraged to speak with The Compliance Officer. Employees are required to report complaints or concerns about suspected ethical and legal violations in writing to the Library Director or Board President who has the responsibility to investigate all reported complaints.
Accounting and Auditing Matters
The Lyme Free Library’s Board President shall immediately notify the Treasurer of any concerns or complaint regarding corporate accounting practices, internal controls or auditing and work with the committee until the matter is resolved.
Acting in Good Faith
Anyone filing a written complaint concerning a violation or suspected violation must be acting in good
faith and have reasonable grounds for believing the information disclosed indicates a violation. Any
allegations that prove not to be substantiated and which prove to have been made maliciously or
knowingly to be false will be viewed as a serious disciplinary offense.
Violations or suspected violations may be submitted on a confidential basis by the complainant.
Reports of violations or suspected violations will be kept confidential to the extent possible,
consistent with the need to conduct an adequate investigation.
Handling of Reported Violations
The Lyme Free Library’s Board President/ Compliance Officer will notify the person who submitted a complaint and acknowledge receipt of the reported violation or suspected violation. All reports will be promptly investigated and appropriate corrective action will be taken if warranted by the investigation.
Policy approved by the Lyme Free Library Board of Trustees on ______________