Policies & Plans – Lyme Free Library

Policies & Plans listed Alphabetically

Lyme Free Library Building Use Policy

The following are rules and regulations of the Lyme Free Library (Library). These are effective February 8, 2016 as adopted by the Board of Trustees of the Lyme Free Library.

Meeting areas of the library are available to organizations engaged in educational, cultural, intellectual or charitable activities. The Library does not advocate or endorse the points of view of the users. Any Library sponsored activity need not make a formal request to use the building.

1. Rules and Regulations

A. Application for Library use must be submitted to the Director the month prior to the meeting. Board meetings are usually held the second Monday of each month. The application must be picked up and returned to the library during regular Library hours.

B. The meeting must be open to the public with no more than 40 people in attendance.

C. No refreshments may be served while using the Library.

D. The Library is not responsible for any individuals, equipment, materials, clothing or other items brought into the Library by the group and/or individuals attending the meeting.

E. Library programming has first priority in area used. Library staff and users have access to the meeting areas at all times.

F. Library staff provide no equipment or services for set up or take down of the meeting areas. No equipment or materials are available for use other than what is available to all Library users.

G. All current Library fees are applicable.

H. A copy of the Building Use Policy will be provided along with the Reservation Form

I. Meetings may be held only during the time the Library is regularly open or when the Board

of Trustees meets.

II. Duties of the person responsible for the meeting

A. See to it that the Meeting Request Form is accurate and submitted in a timely fashion.

B. See to it that no books or other Library materials are disturbed.

C. Make sure that there is no smoking and no pets (only service dogs).

D. Make sure the Library is neat and orderly before leaving. Return all tables, chairs and other materials to their original locations. Any damage should be reported immediately to the Library staff and is the financial responsibility of the group. If the area is left in an unsatisfactory state, the Contact Person will be notified in writing. If the Library is left in an unsatisfactory state a second time, further use of the Library will be denied to the organization.

III. Supervision of activities for children 12 and under

A. Two (2) supervising adults from the organization must be present at all times.

B. Children must be under direct supervision and in view of the supervising adults at all times.

Lyme Free Library Building Use Form

Name Group/Organization Requesting Space___________________________________

Date Request Made______________________________

Name of the Person Responsible for the Meeting_______________________________________

Telephone________________Email_________________________

Date Requested for the Space________________________ Time____________________

A Copy of the Building Use Policy Is Included with this form.

Please read the policy carefully.

Return the completed reservation form to the director of the Library. Space cannot be reserved online at this time.

Generally, expect a response from the director within 7 working days.

Please check in with staff upon arrival for the meeting.

Lyme Free Library Circulation and Interlibrary Loan Policy

The following are rules and regulations of the Lyme Free Library. These are effective October 15, 2018 as adopted by the Board of Trustees of the Lyme Free Library on October 15, 2018.

I. Cardholder Requirements

A. Adult Cards: Patrons age 14 and above must complete a registration form and provide identification. Primary identification to be used is identification with a picture (preferably a Driver’s License), which has the individuals current address.

B. Juvenile Cards: Children under the age of 14 must apply with a parent or guardian. An adult’s signature is required on the registration form.

II. Overall Policy

A. Users must present their library card to check out materials.

B. Library cards must be renewed every year.

C. There is a limit of 20 items being loaned on a library card.

III. Loan Periods

All materials are loaned out for a period of 28 days.

IV. Holds

A. Holds may be placed either in person or online.

B. There is a limit of 10 holds per patron.

C. Materials will be available for pickup for 10 days after they are processed and the patron has been notified by phone.

V. Renewal Policy

A. All items may be renewed if there are no holds.

B. Renewals may be done over the phone, in person or online (before the due date).

VI. Over Dues and Fines

The Lyme Free Library does not charge overdue/fines.

VII. Lost and Damaged Materials:

If a book or other material is damaged beyond repair or lost, the borrower is required to pay the billed amount.
B. Until the lost or damaged item is paid for, the user may not borrow any materials.

VIII. Confidentiality:

Library records that are deemed confidential are covered by New York State Law signed on June 13, 1988 (I CPLR 4509). These records are related to the circulation of library materials that contain names or other personally identifying details regarding the users of public, free association, school, college and university libraries and library systems, of this state, including but not limited to records related to the circulation of library materials, computer database searches, interlibrary loan transactions, reference queries, requests, or the use of audio-visual materials, films or records. These records shall be confidential and shall not be disclosed except that such records may be disclosed upon the request or consent of the user or pursuant to subpoena, court order or where otherwise required by statute. The Lyme Free Library adheres strictly to all sections of this Statute regarding the protection of the confidentiality of its users.

IX. Interlibrary Loan

The Interlibrary loan service supports the mission of the library by providing expanded access to library materials and information. The purpose of interlibrary loan is to obtain materials not available in the library. The library affirms that interlibrary loan is an adjunct to, not a substitute for, the library’s collection. In meeting patron needs, the library will exhaust local resources first, before requesting items on interlibrary loan.

A. Definition: a. An Interlibrary Loan request is defined as a request for library materials made on behalf of a library patron through the NCLS, or DueNorth.

B. Patron Status: a. Patrons must have a library card in good standing to use the Interlibrary Loan service. A patron status of Blocked will deny ILL service. b. Interlibrary Loan requests will not be processed for patrons with overdue Interlibrary Loan materials.

C. Borrowing Rules: a. Twenty active requests are permitted at any one time per patron. A request is active from the time it is initiated until the item has been returned and checked in at the lending library and the record has cleared. b. Materials will be available for pickup for 10 days after they are processed. c. Interlibrary Loan materials are checked out for 28 days, unless specified otherwise by lending library. d. Interlibrary Loans may be renewed only if the lending library permits renewals.

D. Charges: a. The library does not charge fees for the Interlibrary Loan service. b. The library always attempts to borrow from libraries who lend free of charge. However, if an item is only available from a library which charges a fee for loans, the item will be requested only if the patron agrees to pay the fee. c. The patron is responsible for overdue fees, repair or replacement costs. The library will make an effort to collect any such charges from the patron who received the materials.

Lyme Free Library Collection Development Policy

The Lyme Free Library Collection Development Policy provides a framework for the growth and development of collections in support of the Library’s mission to provide free and equitable access to cultural and educational experiences and celebrate ideas, promote creativity, connect people, and enrich lives.

It is the Library’s goal to provide our community with library materials that reflect a wide range of views, expressions, opinions and interests. Specific acquisitions may include items that may be unpopular with the majority or controversial in nature. The Library’s acquisition of these items does not constitute endorsement of their content but rather makes available its expression.

The Library provides free access to materials in a number of formats (print, media and electronic) to all customers. Library users make their own choices as to what they will use based on individual interests and concerns. Lyme Free Library supports the right of each family to decide which items are appropriate for use by their children. Responsibility for a child’s use of library materials lies with his or her parent or guardian.

Acquisitions: The Library Director is responsible for collection development under policies approved by the Board of Trustees. Materials selected will be those titles which occasion high demand and interest, which provide information on current issues, or serve to create a balanced collection for general information, self-education, and reference. Materials are meant to reflect a variety of opinions, stimulate understanding and growth, enhance job-related knowledge and skills, and increase knowledge and participation in affairs of the community, nation, and world. The collection will not serve to represent any particular doctrine or point of view. Factors in selection may include cost, perceived long term value, authority and accuracy of the author, and multiple review sources. Selection recommendations are encouraged from both patrons and staff.

Freedom to Read: Lyme Free Library adheres to the principles of intellectual freedom, adopted by the American Library Association, as expressed in the Library Bill of Rights and the Freedom to Read and Freedom to View Statements.

Weeding: The requirements of space and sound library practice dictate that the collection be regularly examined for materials that should be removed or replaced. Books which have suffered extended periods of declining interest, which have no permanent literary, historical or local interest, and have no anticipated use may be removed. Books which no longer provide accurate information or which suffer damage or deterioration will also be removed and replaced as advisable. Discarded books will be added to our “Books on the Bus” program at Lyme Central School, or sold at our annual book sale.

Gifts and Donations: The library accepts gifts of books and other materials with the understanding that they will be added to the collection only if appropriate and needed. If they are not needed because of duplication, condition, or dated information they will be added to our “Books on the Bus” program at Lyme Central School, or sold at our annual book sale.

Adopted by The Lyme Free Library Board of Trustees on October 16, 2018.

Lyme Free Library Computer and Internet Use Policy
The following are rules and regulations of the Lyme Free Library. These are effective February 8, 2016 as adopted by the Board of Trustees of the Lyme Free Library on February 8, 2016.
Lyme Free Library offers free and open access to the Internet, in accordance with its mission, the American Library Association’s “Library Bill of Rights” and the associated interpretation “Access to Electronic Information, Services, and Networks.” The Internet offers access to many valuable information sources.
The Library does not monitor or control the content of material accessed through the internet and cannot be held responsible for its contents. Not all information found on the internet is accurate, complete, up-to-date, legal, or philosophically acceptable to all individuals. The Lyme Free Library assumes no responsibility and shall have no liability for any direct, indirect or consequential damages arising from the use of information found on the internet or any communications sent through the Library’s Internet computers. The Library does not monitor an individual’s use of the Internet; nor does the Library employ filtering software.

As with other Library materials, restriction of a child’s access to the Internet is the responsibility of the parent or legal guardian. The Library does not provide any monitoring or supervision.

Use of the Library’s computers for the transmission, dissemination, and/or duplication of information is regulated under various state and federal laws. The Library expects all users to comply with such laws.

Illegal activities, as well as any other activities that are intended to interfere with or disrupt network users, services, or equipment are prohibited and may result in suspension of access to computers at the Lyme Free Library.

Lyme Free Library has developed “Computer and Internet Guidelines” and all users of the Library’s Internet computers must follow them.

Access to the computer and Internet is available to all patrons on a first-come, first-served basis. Patrons are required to have a North Country Library System card to use library computing resources.

It is understood that all patrons using library computers will have a basic knowledge of how to use computers.

Charges for printing are .20 per page for black and white copies, and 1.00 per page for color copies.

COMPUTER & INTERNET USE GUIDELINES
Computer use may be restricted at any time for use not consistent with the following guidelines.

• Prior to being granted access to the computer and Internet, all users must have a valid library card and sign a Computer and Internet Use Policy.
• Children under 14 years of age must have a parent or guardian sign the Computer and Internet Use Policy in the presence of library staff.
• Children under the age of 10 must be under the direct supervision of an adult when using a computer.
• All users must initial the log sheet and enter the time at the beginning and end of each session.
• There is a one hour limit on computer use if others are waiting.
• Patrons using the computers for game playing are limited to two hours per day. The use of computers for game playing is considered low priority. In the event that all computers are being utilized, and a patron needs a computer for research purposes, the staff may ask the patron who is playing games to give up their computer prior to the end of their two hour limit.
The Library expects that use of electronic information resources such as the Internet will be used responsibly. This includes:

Using resources for educational, informational, and recreational purposes only: not for unauthorized, illegal, or unethical purposes.
Not attempting to modify or gain access to any computer system, or damaging or altering software components of any network or database.
Respecting the privacy of others using public access stations at the Lyme Free Library by not interfering with their use.
Making only authorized copies of copyrighted or licensed software data.
Not making unauthorized changes to the setup or configuration of the software and hardware.
Not sending, receiving, printing, or displaying text or graphics, which may reasonably be considered by library staff as offensive to the public.
No unauthorized disclosure, use, and dissemination of personal identification information regarding minors.
In the event the patron violates any of the rules stated above, the library staff has the authority to revoke computer privileges. Privileges will be revoked on a case-by-case basis by the library staff.
3rd PARTY SERVICES
North Country Library System purchases access to services such as online databases and electronic books from third-party vendors for use by library patrons. These third-party vendors are reputable partners and may collect personal information in order to provide certain services to its users. The information you submit may be provided to those third parties so that they can assist us in providing certain services (such as the delivery of eBooks for use on Kindles, or via Kindle apps, through Amazon). NCLS encourages all patrons to be aware of the privacy policy of any online service they choose to use, including those provided by NCLS through third-party vendors.
Registration and User Agreement:
I have read the Lyme Free Library Internet and Computer Use Policy, and agree to abide by these guidelines.
I agree to pay any repair or replacement cost of equipment or software damage by myself or by minors for whom I am responsible.
I understand that the library is not responsible for any damage to personal equipment due to system malfunction or other reasons.
I understand that copyright laws restrict duplication of copyrighted software, and I will follow all copyright laws.
I understand that if I fail to abide by the Computer and Internet policy, I will lose eligibility for use of the Library’s Computers and Internet access.
I understand and will pay the same day for anything that is printed from the computer at .20 cents a page for black and white copies and $1.00 per page for color copies.
Signature_____________________________________________________
Print Name____________________________________________________
Date ____________________
FOR PATRONS UNDER THE AGE OF 14
As the parent or guardian of ______________________I give permission for my child to use the Internet and Computer at the Lyme Free Library, with the understanding that I am responsible for monitoring their appropriate use of the Internet and other computer privileges, and that I am responsible for any damages that may occur. The Lyme Free Library assumes no responsibility for the use of the Internet by children. Subject to the above restrictions, it is the responsibility of the user (or parent, guardian or care giver) to determine what is appropriate. It is not possible for the library staff to control specific information children and youth may locate on the Internet. Parent Signature _________________________________________
Print Name _______________________________________
Date_________________________________

Lyme Free Library Disaster Policy – Emergency Closure, Pandemic Response and Recovery

The Purpose of the Disaster Policy is to provide the staff and trustees of the Lyme Free Library the guidance needed in order to effectively prepare and respond to a disaster or pandemic while ensuring the safety of staff, trustees and patrons.

CLOSING CRITERIA

The library board may close the library when mandated by New York State, Jefferson County, The Town of Lyme or The Village of Chaumont. If the Board deems that emergency closure is necessary despite a lack of action by a government agency or it is an emergency that only affects the health and safety of the library staff and patrons, they may take the necessary steps to close the library. Decisions about the suspension and continuation of services will be made based on guidance from local health officials. The library may completely close the building to the public and suspend all in-person programs, services, and events. The library board will approve a closure through a formal vote of the board.

Reasons for closing may include, but are not limited to:

• Safety of employees or patrons is at risk.

• Employees are too ill to work, have self-quarantined, or are under mandatory quarantine by

Health officials.

• Employees are under a stay-at-home order by government agencies.

• Recommendations by recognized library organizations such as the New York Library

Association (NYLA) and/or the American Library Association (ALA).

• Recommendations or mandates by local, county, state, or federal agencies.

PROCEDURES FOR CLOSING

• Special Meeting of the board – The meeting shall be open to the public, advertised and

recorded.

The meeting will be advertised on our website, on our Facebook page and in the local paper when possible.

• Discussion and resolution by the library board will take place.

• Public posting of closure by the Director – website, Facebook, local papers, emails.

• Notification will be sent to the Town of Lyme Superintendent, Village Mayor, and The North

Country Library System.

EMERGENCY CLOSING – POLICIES

The library board has the authority to make temporary changes to the library’s policies during emergency closure to enhance services to the public without having to adopt a new policy. Due dates, card expiration dates, number of check out and holds allowed are examples of the changes to the circulation policy that may be made to help our patrons during emergency situations. The requirement that patrons have to wear masks can be added to the patron behavior policy is another example.

EMERGENCY/PANDEMIC COMMITTEE

In the event of an emergency closure due to a pandemic, an Emergency or Pandemic Recovery & Response Committee will be formed consisting of two Board Members and the Director. They will be responsible for reviewing mandates on closure of the library and informing staff and the board of mandates of interest to the library:

• New York State: Governor’s Office: www.governor.ny.gov

• Federal Government: www.whitehouse.gov

• Jefferson County: www.co.jefferson.ny.us

• Town of Lyme: www.townoflyme.com

• Federal Emergency Management Agency – FEMA: www.FEMA.gov

HEALTH & SAFETY COMMITTEE

If deemed necessary, the board will form a Health & Safety Committee. They will be responsible for reviewing mandates on health and safety and disinfecting the library building and materials during closure from:

• New York State Health Department – health.ny.gov

• Centers for Disease Control and Prevention – CDC – cdc.gov

• Occupational Safety and Health Administration – OSHA – osha.gov

Institute of Museum and Library Services – IMLS – imls.gov

COMMUNICATION

The library director will continue to monitor the library email accounts. Email will be forwarded to the bookkeeper, treasurer and board members. The director will stay in weekly contact with The North Country Library System and report updates to the board. The director and board president will stay in weekly contact to monitor the crisis. The board president will continue to communicate with the board. The director will communicate with the public at the board’s direction.

COMMUNICATION WITH THE PUBLIC

The director will continue to post updates on the library’s website, Facebook, in emails and through the local paper The Lyme Light. Links will be provided to all online services available through Lyme Free Library and The North Country Library System. This information will include updates on digital reference materials, online materials, downloading reading materials, and access and expansion of other online resources and virtual programs. The community will be reminded of Internet service being available 24/7 on the front porch.

EMERGENCY OPERATIONS

QUARANTINE LEAVE POLICY

Adopted June 2020

If a full or part-time employee who is not personally ill is required to remain absent because of quarantine imposed by a governing authority, or if during a declared emergency an employee determines to self-quarantine and such employee presents a written statement of the attending physician or local health officer proving the necessity of such absence, such employee shall be granted leave with pay for the period of the required absence. Such pay shall cover the employee’s routine hours (part-time hours will be based on an average of the most recent three pay periods, or as set by the board). Prior to return to duty, such employee may be required to submit a written statement, from the local health officer having jurisdiction, that return to duty will not jeopardize the health of other employees. To be eligible for compensation during quarantine leave, employees must be ready, willing and able to work remotely on projects identified by library leadership during their regularly scheduled working hours and must complete such duties as assigned. When performing tasks remotely, employees should note the time worked through the usual process for logging hours.

FAMILY LEAVE – All employees may apply for family leave while caring for themselves or sick family members and unable to work due to high risk exposure.

LYME FREE LIBRARY PAID LEAVE DURING EMERGENCY CLOSURE POLICY

When the library temporarily closes due to a declared state of emergency, and all or some employees are instructed not to come in to work, upon a vote of the board, compensation shall

continue as follows: Full-time and part-time staff shall be paid at their regular rate of pay. To be eligible for compensation during a time of emergency closure or reduced hours, employees must be ready, willing and able to work remotely on projects identified by library leadership during their regularly scheduled working hours, and must complete such duties as assigned. When performing tasks remotely, employees should note the time worked through the usual process for logging hours. Adopted: March 24, 2020.

WORKING REMOTELY

Working remotely is an arrangement whereby, during a crisis or emergency situation an employee works from home because his or her job responsibilities must still be fulfilled to provide for continuity of operations. The director may at times enter the library for minimum basic operations.

MINIMUM BASIC OPERATIONS

“Minimum Basic Operations” include the following, provided that employees comply with social distancing requirements while carrying out such operations:

• The minimum necessary activities to maintain the value of the business’s inventory, ensure security, process payroll and employee benefits, or for related functions.

• The minimum necessary activities to facilitate employees of the business being able to continue to work remotely from their residences.

PROTOCOL FOR STAFF EXPOSED TO A CONTAGIOUS VIRUS/ILLNESS

Employees who have been exposed to a contagious virus or illness should inform the director and quarantine at home until their doctor allows them to return to work. The director will notify all staff that they may have been exposed to a virus or contagious illness. All details including the name of the exposed employee will be kept confidential by the director as required by the Americans with Disabilities Act. The board president will be informed that the director has taken this action.

WHAT TO DO IF AN EMPLOYEE TESTS POSITIVE FOR COVID-19

Employees who have tested positive for COVID-19 should: Inform the director and quarantine at home until their doctor allows them to return to work. The director will notify all staff that they have been exposed to an employee that has tested positive for COVID-19. The board president will be informed that the director has taken this action. If a worker tests positive for COVID-19, the director will immediately notify state and local health departments and cooperate with contact tracing efforts, including notification of potential contacts, such as workers or visitors who had close contact with the individual, while maintaining confidentiality required by state and federal law and regulations.

EMPLOYEES THAT BECOME ILL WHILE WORKING

Employees that become ill while working at the library will notify the director. The employee will be asked to close the library immediately and leave the building as soon as possible. The building will remain closed for 72 hours or until cleaning and disinfection of the library has been completed. The library will be cleaned and disinfected as per recommendations that The Health & Safety Committee have identified in CDC, OSHA, IMLS and NYS Department of Health regulations. High touch surfaces such as railings, light switches, door knobs, telephones, keyboards, counters, circulation desk, and workstations will be given special attention. Waste baskets will be emptied. The Health & Safety Committee will determine what products will be used and train cleaning staff in using them.

FINANCIAL

Payroll – The director shall continue to submit payroll hours for all employees at the direction of the board president. The treasurer will continue to take care of all banking/financial issues in conjunction with the bookkeeper. The treasurer will pick up the mail and contact the director as needed. The treasurer will research and apply for grants to reimburse the library for payroll, cleaning personnel, cleaning supplies, and building update expenses for reopening when available.

CROSS TRAINING OF STAFF

All staff will be instructed in necessary procedures used in the running of the library on a day to day basis. This will enable staff to work for one another as needed during times of illness and quarantine.

BUILDING & GROUNDS

Building checks will conducted by the Building & Grounds Committee while the library is closed.

BOOK DROP

The book drop will be closed during closure due to illness/pandemic. Patrons will be asked to hold all materials until the library reopens. No fines will be charged for any library’s materials.

CHILDREN’S PLAYROOM

The children’s playroom will remain closed until it is determined that it is safe to reopen. Opening will be determined using the standards set forth by New York State on social distancing and cleaning. All toys, puzzles and stuffed animals will be moved into storage until it is deemed safe to allow our patrons to come into contact with them.

OUTDOOR PLAY SHIP

The ship will be closed until it is determined that it is safe to reopen. Opening will be determined using the standards set forth by New York State on social distancing.

PUZZLES

All puzzles will be moved into storage until it is deemed safe to loan them again.

PROGRAMS

All programs will be cancelled and or postponed until it is determined by federal, state, county guidelines that it is safe to hold them again. The board will make the final decision as to when they are satisfied it is safe to resume programming

CIRCULATION SYSTEM

Fines, expiration dates and due dates will be reset by The North Country Library System to ensure that patrons accounts stay active. No fines shall accrue during shutdown as per our circulation policy. Due dates and card expiration dates will be reset until after NCLS reopens the circulation system. Patrons will not be able to place holds during the time we are closed if the system has shut down.

WIFI

The Wi-Fi connection at the Library will continue to be available to community members during closures. Community members can access the Wi-Fi on our porch or in our parking lot 24/7. We ask that anyone using the porch to comply with social distancing rules and wear a mask. Notice of this requirement will be posted on the library porch.

ONLINE SERVICES AVAILABLE

Free online services will remain available at lymefreelibrary.org and catalog@ncls.org:

Register for a library card.
Read the Watertown Daily Times.
Read Consumer Reports.
OverDrive: Patrons can enjoy access to free downloadable books, magazines, and audio books in the NCLS OverDrive collection, with curated collections for children and teens.
Universal Class: Learners have access to over 500 different self-guided courses, including subjects in general education, teacher resources, office skills, and hobbies.
ArtistWorks: Learn a musical instrument online! Each instrument has a lesson library that covers the fundamentals, advanced techniques, and key learning strategies. Lessons are accessible anywhere, from any device.
Transparent Language: Explore a new language using any Internet-connected device. Available in 110+ languages, including ESL, learners have the flexibility they need to learn a new language anytime, anywhere.
Fold3: Features premier collections of original military records. These records include the stories, photos, and personal documents of the men and women who served in the military. Many of the records come from the U.S. National archives, The National Archives of the U.K. and other international records.
ReferenceUSA: Offers the most up-to-date data available in the market for small business owners and marketing professionals.
Cypress Resume: Jobseekers can build a resume with an easy-to-use template that provides concise, professional language to describe core tasks of a multitude of professions.
TumbleBooks: Free e-books, videos, and games for children.
Educational and research databases.

REOPENING

TIMELINE

Depending on the reason for closure, the library board will decide on the timeline as to when and how the library will reopen. The library board will contact their local public health officials, insurance provider, and their attorney about steps they should take to mitigate risk and liability to staff and the general public before reopening library buildings or offering front porch or curbside pickup. We will notify The North Country Library System of our plans to reopen to ensure all necessary services are available to the library and our patrons.

PERSONAL PROTECTIVE EQUIPMENT

The library will not open until all necessary masks, gloves, and other personal protective equipment is available for staff and patron use. All personal protective equipment will be supplied by the library board to ensure the library is ready to open. The Health & Safety Committee will work with the treasurer to obtain necessary personal protective equipment.

TRAINING

Staff will be trained by the Health & Safety Committee as to the proper use of all personal protective equipment and cleaning procedures according to OSHA & CDC recommendations for use, removal and disposal.

REOPENING

If returning to normal operations is deemed unsafe by the library board or the board needs

more time for cleaning, disinfecting, and building improvements the board may recommend the following measures for opening in phases that require different levels of service. The Board will determine when we move from one phase to another. The board will determine if all phases are needed. We may move forward or backwards through the phases as the situation dictates.

Phase 1 – “Front Porch Pickup” – Patrons will be asked to order books online or to call the library for help in ordering books. When materials are ready for checkout, staff will call patrons and set up a time for pick up. Staff will checkout items, place them in a plastic bag that has been tape closed, and place them in a locker on the porch for pickup at the designated pickup time. Pick up times will be scheduled every fifteen minutes to ensure patrons can enter the porch one at a time. To comply with ADA requirements, accommodations will be made for patrons that cannot climb the stairs. Items for these patrons will be left on the side door steps for easy accessibility. Hand sanitizer will be available on the porch for patrons use. The book drop will be closed during this phase. Patrons may return materials to the library by placing them in a bin on the porch. Patrons may not enter the building during this phase. Patrons will be asked to practice social distancing and wear masks as deemed necessary by the board with guidelines presented by New York State. Staff will remain in the building when patrons are on the porch. Staff will use a cart to bring the returned book bins into the library and place in our “disinfection” area at the end of each day. Each bin will be marked with the date the materials have been returned. Staff will have all safety and cleaning supplies at their disposal. Staff will work at different times so only one employee is in the library at a time. Staff will continue working on inventory, grants, policies… as time allows. No copies will be made for the public during this time. Cash will not be handled by staff during Phase 1. All payments should be mailed to the library. All in library programs will remain cancelled. No volunteers will be allowed in the library during phase one. Computers and bathroom facilities will be closed to the public. Cleaning of the library will take place each evening after we close. Returned materials will be handled in a manner consistent with CDC/OSHA/IMLS guidelines. Patrons will be informed of these changes on our website and Facebook, in our local paper The Lyme Light as well as our monthly newsletter. Signs will be placed outside of the building to inform patrons of the current regulations.

Phase 2 – Phase 2 will begin when the board is satisfied that it is safe to allow patrons in the library building. The library board may limit the number of patrons allowed in the building at one time. Patrons will only be allowed in the circulation desk area. All other areas will be blocked. Patrons will be asked to order materials online, or call the library for help in ordering materials. When materials are ready for checkout, staff will call patrons to let them know their items are in and advise them they can pick up their items during regular business hours. Patrons will enter through the side door by the parking lot. There will be stickers on the floor advising patrons to stay 6 feet apart to comply with social distancing. Patrons will be asked to set returned items in a bin on a return table. Patrons will then proceed to the circulation desk to check out materials. Staff will not touch library cards. Patrons will be asked to hold their library card up for scanning by the staff. Patrons will leave by the front door to keep the flow of traffic going in one direction. Patrons will be asked to practice social distancing and wear masks as deemed necessary by the board with guidelines presented by New York State. Hand sanitizer will be available for patron use. The staff will limit the number of patrons allowed in at one time if needed. Patrons will be asked to wait on the outdoor ramp when necessary. Cash will not be handled by the staff during Phase 2. All payments should be mailed to the library. Staff would work at different times to ensure that only 1 employee is in the library at a time. Staff can continue working on inventory, grants, policies… as time allows. No

volunteers would be allowed in the library during this phase. All in library programs will remain cancelled. Computers and bathroom facilities will be closed to the public. Computers will be covered to protect them from being exposed to bacteria. A circulation desk gate and a sneeze guards have been installed and a plastic curtain has been hung in the circulation desk area. Personal protective equipment including masks and gloves will be available for staff. Cleaning of the library will take place each evening after we close. Returned materials will be handled in a manner consistent with CDC/OSHA/IMLS guidelines. Patrons will be informed of these changes on our website and Facebook, in our local paper The Lyme Light as well as our monthly newsletter. Signs will be placed inside and outside of the building to inform patrons of the current regulations.

Phase 3 – Fully open the library to the public with restrictions in place. Stacks will be open to the public. Patrons and staff will observe social distancing, traffic flow rules and wear masks as deemed necessary by the board. Patrons will enter through the side door and will leave by the front door to keep the flow of traffic going in one direction. There will be stickers on the floor advising patrons to stay 6 feet apart to comply with social distancing. There will be directional arrows on the floor to ensure that patrons follow a path through the stacks that allows the least amount of contact between patrons. Patrons will be asked to practice social distancing and wear masks as deemed necessary by the board with guidelines presented by New York State. The staff will limit the number of patrons allowed in at one time if needed. Patrons will be asked to wait on the outdoor ramp or porch when necessary. Staff will not touch library cards. Patrons will be asked to hold their library card up for scanning by the staff. The number of computers available will be limited to comply with social distancing regulations. Patrons will be asked to clean computer keyboards with disinfecting wipes before and after use. Computer use time may be limited. Patrons will be asked to wipe all surfaces touched before leaving; this includes tables, chairs… Furniture will be moved to discourage social gathering. Hand sanitizer will be available for use. Sneeze guards and barriers will be in place around the circulation desk. Outside groups may be limited or prohibited from using the library at this time. The children’s playroom and the outside boat will remained closed to the public. All programs remain cancelled. No volunteers would be allowed in the library during this phase. Cleaning of the library will take place each evening after we close. Returned materials will be handled in a manner consistent with CDC and/or OSHA regulations when appropriate. Patrons will be informed of these changes on our website and Facebook posts as well as our monthly newsletter. Signs will be placed inside and outside of the building to inform patrons of the current regulations.

Phase 4 – When deemed prudent by the Library Board, library operations will return to normal. The public will have access to all library rooms. Staff will not touch library cards. Patrons will be asked to hold their library card up for scanning by the staff. Programs will be rescheduled and groups may meet. Social distancing will be observed and masks may be required. The number of patrons at programs may be limited. Hand sanitizer will be available for patrons to use. Computers will be available for use with social distancing as needed. Patrons will be asked to clean computer keyboards with disinfecting wipes before and after use. Computer use time may be limited. The number of computers available may be limited to comply with social distancing. Volunteers may begin working again. The Children’s room will be available for use. Cleaning of the library will take place each evening after we close. The circulation desk gate will remain in place. Returned materials will be handled in a manner consistent with current CDC and/or OSHA regulations when appropriate. Patrons will be informed of these changes on our website and Facebook posts as well as our monthly newsletter. Signs will be placed inside and outside of the building to inform patrons of the current regulations.

HEALTH AND SAFETY EQUIPMENT

The library will provide personal protective equipment (PPE) as recommended or mandated by law and as each situation warrants. This may include gloves, masks, and/or other appropriate health and safety equipment. Employees must wear appropriate health and safety equipment according to library policy, when required by health and safety officials, or when mandated by local, state, or federal regulations or laws. Face coverings must be cleaned or replaced after use or when damaged or soiled, may not be shared, and should be properly stored or discarded. Cloth face covering should be taken home and washed by employees after each shift.

MASKS – PATRONS

Individuals may be asked to wear masks while in the library during all 4 phases of reopening. Individuals who cannot wear a mask due to a medical condition (including children under the age of 2 years per CDC guidance) may enter the premises and are not required to provide documentation of such medical condition. If a patron enters the library without a mask, the staff will offer him/her one that the library has on hand. If the patron refuses to use the mask, staff will expedite the patron’s transaction for the protection of the other patrons and staff. The patron will be asked to step out onto the porch to receive their materials. Staff will ask the patron to please wear a mask the next time they enter the library.

SOCIAL DISTANCING

The number of people allowed in the library at one time will be limited according to the current guidelines set forth by the State of New York. Changes will be made as needed to stay in accordance with New York State requirements as needed. If a patron refuses to socially distance, they will be asked to leave the library.

COMPUTER USE

Patrons that would like to use the public access computers will be asked to clean the keyboard and buttons on the computer before and after use. Disinfectant wipes will be supplied at every computer, including staff computers.

STAFF AND PATRON EXPOSURE PROTOCOL

If the Library gets a call from the Jefferson County Department of Health saying that a patron or staff member has tested positive for COVID-19 and was in the library while contagious the library will be closed for 72 hours, cleaned and disinfected. The library director will work with the Health Department to ensure that all patrons and staff that were exposed are notified. The library will contact patrons to get their permission to give their contact information to the Department of Health.

CLEANING AND DISINFECTION AFTER STAFF/PATRONS SUSPECTED/CONFIRMED TO HAVE COVID-19 HAVE BEEN IN THE FACILITY

The library will follow CDC recommendations – Close off areas visited by the ill persons. Open outside doors and windows and use ventilating fans to increase air circulation in the area. Wait 24 hours or as long as practical before beginning cleaning and disinfection. Cleaning staff should clean and disinfect all areas such as offices, bathrooms, common areas, shared electronic equipment like tablets, touch screens, keyboards, and remote controls used by the ill persons, focusing especially on frequently touched surfaces.

HOURS

During all phases the library will offer services during our regular business hours: Monday 10 to 4, Tuesday 10 to 8, Wednesday 10 to 6, Friday 10 to 8 & Saturday 10 to 4. Staff will work their regularly assigned hours.

RENEWALS

During all phases, loan times can be extended by patrons through their online account or by calling the library.

FINES

As per our circulation policy, no fines will be collected for materials that are overdue.

PAYMENTS

During phases 1, 2, and 3, payments for lost books donations… must be mailed to the library. The staff will not be able to handle cash or checks during this time.

DAILY CLEANING AND DISINFECTING OF THE LIBRARY BUILDING

The library will be cleaned and disinfected at the conclusion of each day we are in operation as per recommendations that The Health & Safety Committee have identified in CDC, OSHA and NYS Department of Health regulations. High touch surfaces such as railings, light switches, door knobs, telephones, keyboards, counters, circulation desk, and workstations will be given special attention. Waste baskets will be emptied at the conclusion of each day. The Health & Safety Committee will determine what products will be used and train staff in using them. CDC guidelines will be posted in the library.

SOCIAL DISTANCING/USE OF CIRCULATION DESK AREA BY STAFF

Only one staff member will be working at any given time. The circulation computer and all other items touched will be cleaned with disinfecting wipes by each employee at the end of every shift.

HANDLING INCOMING MATERIALS

Determining a safe and effective way to handle library materials is of the highest priority for resuming library service during all phases of reopening. According to the most recent research by the National Institute of Health, the virus that causes COVID-19 can last up to three days on plastic, and for a lesser amount of time on cardboard and other materials. For this reason, a 72-hour quarantine of library materials is considered the simplest and most cost-effective way to disinfect them at this time.

QUARANTINING INCOMING MATERIALS

All incoming materials – new, returned (book drop and porch) and ILL items will be put into bins marked with the date they came to the library. Bins will be placed in the quarantine area for 72 hours. After 72 hours items will be wiped down with a solution of bleach and water as recommended by the CDC. When materials are removed from the bins, the bins will be wiped down with a bleach and water solution.

CLEANING AND DISINFECTING MATERIALS

After 72 hours in the quarantine area, materials will be taken to the cleaning table to be wiped down with a bleach and water solution as per CDC guidelines. Items will then be taken to the drying table. Once dry items will either be checked in and shelved, put into the circulation closet to be barcoded or put into bins for NCLS pickup. Both the cleaning and drying tables will be cleaned and disinfected with a bleach and water solution after each use. Map of the cleaning/disinfecting area is attached.

OUTGOING MATERIALS

Items that are pulled from the shelves will be quarantined, cleaned and disinfected in the same manner as incoming materials. After 72 hours, they will be put in NCLS bins or loaned to patrons.

NCLS DELIVERY BINS

Incoming NCLS delivery bins will be placed under a table marked NCLS Incoming in the designated quarantine area by NCLS delivery employees. Outgoing bins will be placed under a table marked NCLS Outgoing in the designated quarantine area. NLCS delivery employees will be notified of proper placement of the bins.

Adopted: June 3, 2020

Lyme Free Library Patron Responsibilities and Conduct Policy

The following are rules and regulations of the Lyme Free Library. These are effective July 13, 2015 as adopted by the Lyme Free Library.

The Lyme Free Library offers library services to all the residents of the community, regardless of age, sex, racial or ethnic origin, religion or economic status. Library staff is committed to maintain a quiet, pleasant environment conducive to serious study as well as casual use.

Patrons have a right to assume that their visit to the library will be free from harassment, physical discomfort, danger and psychological stress. Library staff has the same rights. The following are part of the code of library behavior. The list is not to be considered inclusive or exclusive and may be amended at any time by the Board of Trustees. Violators of these rules may be asked to leave the library and be subject to loss of library privileges.

Smoking is prohibited.
Cell phones should be turned to vibrate mode while in the library. Patrons are asked to step outside the library building to talk on their cell phone..
Patrons shall not be allowed to threaten the safety or rights of another person.
Patrons shall not harass or annoy other patrons or staff through noisy or boisterous activities.
Patrons must be appropriately attired, which includes footwear and shirts. Swimwear must be covered.
Personal hygiene shall conform to the generally accepted standard of the community.
Patrons are not allowed to eat or drink within library premises except during designated meetings/programs approved by the Administration.
No animals, except service animals, are allowed in the building, other than for accredited activities with prior approval from the Administration.
Non-library approved solicitation in any form is forbidden.
Any individuals caught defacing library property or material will be required to make restitution.

Lyme Free Library Quarantine Leave Policy

Adopted June 2020

Lyme Free Library

Long Range Plan

This plan is designed to meet the changing needs of the Lyme Free Library, its patrons and the community.

MISSION STATEMENT

The mission of the Lyme Free Library is to serve as a community gathering place and a gateway to ideas for residents of all ages and interests. Through comprehensive collections and innovative spaces, technologies and programs, the Lyme Free Library provides free and convenient access to information both within and beyond our walls. The Library advocates for access to the world of ideas and information unrestricted by fees, censorship, language or barriers to the disabled.

VISION

The vision of the Lyme Free Library is to become the cultural, intellectual, and virtual crossroads of the community, to provide exceptional library services, to make connections, and to be a leader among public libraries.

VALUES

At the Lyme Free Library, we value …

Our Patrons … we strive to deliver our services in a welcoming and responsive manner.

Our Employees … their contributions make the Library an outstanding institution.

Our Supporting Organizations … their generous gifts provide enhancements that enrich the experience of every library patron.

Excellence … we encourage Staff, Trustees, and Volunteers to be creative, innovative, and strive for excellence.

The shared responsibility… of Staff, Trustees, and Volunteers who are all essential participants in fulfilling our mission.

The needs of the community … which drive our services and collections.

A sense of community and fellowship … by ensuring that the Library is a gathering place that supports collaborative enquiry, diversity and enrichment through programs and offerings for all ages.

An informed and literate citizenry … we actively promote our services, programs and the use of our collections to foster access to information.

Collaboration … with other organizations in The Town of Lyme.

Intellectual freedom … we promote and defend intellectual freedom and we acquire materials that represent the widest diversity of views and expressions.

Ethical and fiscally responsible stewardship … of all public and private resources. Goals, Actions and Measures of Success.

GOALS

ATMOSPHERE

• GOAL

We will ensure that the library atmosphere is always welcoming and encouraging, and the staff is knowledgeable and friendly.

• ACTION

Lyme Free Library will maintain a collection housed in clean, comfortable surroundings. The library staff will monitor both safety and comfort, and make suggestions to the board as needs arise. We will demonstrate a proactive approach to customer relations by engaging with patrons, anticipating needs and responding in an efficient, positive manner.

STAFF

GOAL

To provide our staff with the resources and education that they need to fulfill the mission of the Lyme Free Library and to give them the means to provide quality resources, services and programs to The Town of Lyme.

ACTION

When recruiting staff and volunteers, we will find qualified individuals who demonstrate enthusiasm, dedication, and strong communication and inter-personal skills. We will continue to have staff participate in cross training in order to provide continuity of service.

COLLECTION

GOAL

The Lyme Free Library will strive to provide exceptional resources to facilitate learning, knowledge, communication, acquisition of information and, above all, the joy of reading to residents of The Town of Lyme.

ACTION

We will develop a collection of and thoughtfully selected books, magazines, audio-books, movies, music, and e-media materials. We will continue to work with The North Country Library System to provide: eMedia books, audiobooks and magazines, access to Ancestry, The Watertown Daily Times, and educational databases.

EARLY LEARNING

GOAL

Special emphasis will be placed on books, materials, and special programs directed towards children and their caregivers to create an early and solid foundation on which to build the love of reading which will last a lifetime.

ACTION

We will continue to hold a weekly Story Time for younger children and their care givers. We will schedule diverse family programs throughout the year. We will continue to offer updated, innovative, creative educational materials in our Children’s Playroom. We will support the NCLS Ready to Read Initiative. We will attempt to partner with Dolly Parton’s Imagination Library, a book gifting program that mails free, high-quality books to children from birth until they begin school.

TECHNOLOGY

GOAL

In response to the interests and needs of our patrons, and the ever-changing advances in technology, the library will provide up-to-date computer and Internet access.

ACTION

We will coordinate with NCLS to ensure that we have state-of-the-art public access computers available for use. We will continue to work with NCLS to maintain in-house and 24/7 outdoor access to our fiber optic network. As part of the North Country Library System we will offer educational databases including: The Watertown Daily Times, Consumer Reports, OverDrive – free downloadable books, magazines, and audio books, Universal Class – access to over 500 different self-guided courses, including subjects in general education, teacher resources, office skills, and hobbies, ArtistWorks – musical instrument, Transparent Language – Explore a new language using any Internet-connected device, Fold3: Features premier collections of original military records, ReferenceUSA – up-to-date data for small business owners and marketing professionals, Cypress Resume Building & TumbleBooks – free e-books, videos, and games for children.

FACILITY

GOAL

We will ensure that the library building and grounds remains safe, secure and accessible for our staff and patrons.

ACTION

We will continue to explore ways to increase the maintenance budget to provide us with sufficient funds to maintain the building and grounds, focusing on preventative maintenance and accessibility. We will provide adequate space, lighting, shelving, seating, power and data infrastructure and a public restroom that meets New York State’s Minimum Standards.

PROGRAMS

GOAL

Lyme Free Library will provide free programs for the residents of The Town of Lyme including educational, informational, and cultural resources and activities.

ACTION

The Director will create and conduct a survey that targets community needs, and conduct program and service assessments to gather feedback for future programming, and modify programs as needed.

SOCIAL MEDIA

GOAL

Provide appropriate social media and website presence to promote the library and disseminate information.

ACTION

The Director will maintain the library’s website: lymefreelibrary.org.

The Director’s assistant will maintain the library’s Facebook page.

COMMUNITY

GOAL

The library will make an effort to collaborate with other Town of Lyme organizations.

ACTION

The Board will establish and maintain relationships with educational and community organizations.

Adopted: June 2020

Lyme Free Library Sexual Harassment Prevention Policy
Adopted November 12, 2018.

Introduction
Lyme Free Library is committed to maintaining a workplace free from sexual harassment. Sexual harassment is a form of workplace discrimination. All employees are required to work in a manner that prevents sexual harassment in the workplace. This policy is one component Lyme Free Library’s commitment to a discrimination-free work environment. Sexual harassment is against the law 1 and all employees have a legal right to a workplace free from sexual harassment and employees are urged to report sexual harassment by filing a complaint internally with Lyme Free Library. Employees can also file a complaint with a government agency or in court under federal, state or local
antidiscrimination laws.
Policy:

Lyme Free Library’s policy applies to all employees, applicants for employment, interns,
volunteers, whether paid or unpaid, contractors and persons conducting business, regardless of immigration status, with Lyme Free Library. In the remainder of this document, the term “employees” refers to this collective group.
Sexual harassment will not be tolerated. Any employee or individual covered by this policy who engages in sexual harassment or retaliation will be subject to remedial and/or disciplinary action (e.g., counseling, suspension, termination).
Retaliation Prohibition: No person covered by this policy shall be subject to adverse action
because the employee reports an incident of sexual harassment, provides information, or
otherwise assists in any investigation of a sexual harassment complaint. Lyme Free Library will not tolerate such retaliation against anyone who, in good faith, reports or provides information about suspected sexual harassment. Any employee of Lyme Free Library who retaliates against anyone involved in a sexual harassment investigation will be subjected to disciplinary action, up to and including termination. All employees, paid or unpaid interns, or non- employees 2 working in the workplace who believe they have been subject to such retaliation should inform a supervisor, manager, or The President of The Board of Trustees. All employees, paid or unpaid interns or non-employees who believe they have been a target of such retaliation may also seek relief in other available forums, as explained below in the section on Legal Protections.
1 While this policy specifically addresses sexual harassment, harassment because of and discrimination against persons of all protected classes is
prohibited. In New York State, such classes includeage, race, creed, color, national origin, sexual orientation, military status, sex, disability, marital
status, domestic violence victim status, gender identity and criminal history.
2 A non-employee is someone who is (or is employed by) a contractor, subcontractor, vendor, consultant, or anyone providing services in the workplace.
Protected non-employees include persons commonly referred to as independent contractors, “gig” workers and temporary workers. Also included are
persons providing equipment repair, cleaning services or any other services provided pursuant to a contract with the employer.

Page 2 of 8

Sexual harassment is offensive, is a violation of our policies, is unlawful, and may subject
Lyme Free Library to liability for harm to targets of sexual harassment. Harassers may also be individually subject to liability. Employees of every level who engage in sexual harassment, including managers and supervisors who engage in sexual harassment or who allow such behavior to continue, will be penalized for such misconduct.
Lyme Free Library will conduct a prompt and thorough investigation that ensures due process for all parties, whenever management receives a complaint about sexual harassment, or otherwise knows of possible sexual harassment occurring. Lyme Free Library will keep the investigation confidential to the extent possible. Effective corrective action will be taken whenever sexual harassment is found to have occurred. All employees, including managers and supervisors, are required to cooperate with any internal investigation of sexual harassment.
All employees are encouraged to report any harassment or behaviors that violate this policy.
Lyme Free Library will provide all employees a complaint form for employees to report
harassment and file complaints.
Managers and supervisors are required to report any complaint that they receive, or any
harassment that they observe or become aware of, to The President of The Board of Trustees.
This policy applies to all employees, paid or unpaid interns, and non-employees and all must
follow and uphold this policy. This policy must be provided to all employees and should be
posted prominently in all work locations to the extent practicable (for example, in a main office,
not an offsite work location) and be provided to employees upon hiring.
What Is “Sexual Harassment”?
Sexual harassment is a form of sex discrimination and is unlawful under federal, state, and (where applicable) local law. Sexual harassment includes harassment on the basis of sex, sexual orientation,
self-identified or perceived sex, gender expression, gender identity and the status of being
transgender.
Sexual harassment includes unwelcome conduct which is either of a sexual nature, or which is directed at an individual because of that individual’s sex when:
 Such conduct has the purpose or effect of unreasonably interfering with an individual’s work performance or creating an intimidating, hostile or offensive work environment, even if the reporting individual is not the intended target of the sexual harassment;
 Such conduct is made either explicitly or implicitly a term or condition of employment; or
 Submission to or rejection of such conduct is used as the basis for employment decisions
affecting an individual’s employment.
A sexually harassing hostile work environment includes, but is not limited to, words, signs, jokes, pranks, intimidation or physical violence which are of a sexual nature, or which are directed at an individual because of that individual’s sex. Sexual harassment also consists of any unwanted verbal

Page 3 of 8
or physical advances, sexually explicit derogatory statements or sexually discriminatory remarks made by someone which are offensive or objectionable to the recipient, which cause the recipient discomfort or humiliation, which interfere with the recipient’s job performance.
Sexual harassment also occurs when a person in authority tries to trade job benefits for sexual
favors. This can include hiring, promotion, continued employment or any other terms, conditions or privileges of employment. This is also called “quid pro quo” harassment.
Any employee who feels harassed should report so that any violation of this policy can be corrected promptly. Any harassing conduct, even a single incident, can be addressed under this policy.
Examples of sexual harassment
The following describes some of the types of acts that may be unlawful sexual harassment and that are strictly prohibited:
 Physical acts of a sexual nature, such as:
o Touching, pinching, patting, kissing, hugging, grabbing, brushing against another
employee’s body or poking another employee’s body;
o Rape, sexual battery, molestation or attempts to commit these assaults.
 Unwanted sexual advances or propositions, such as:
o Requests for sexual favors accompanied by implied or overt threats concerning the
target’s job performance evaluation, a promotion or other job benefits or detriments;
o Subtle or obvious pressure for unwelcome sexual activities.
 Sexually oriented gestures, noises, remarks or jokes, or comments about a person’s sexuality
or sexual experience, which create a hostile work environment.
 Sex stereotyping occurs when conduct or personality traits are considered inappropriate simply because they may not conform to other people’s ideas or perceptions about how individuals of a particular sex should act or look.
 Sexual or discriminatory displays or publications anywhere in the workplace, such as:
o Displaying pictures, posters, calendars, graffiti, objects, promotional material, reading
materials or other materials that are sexually demeaning or pornographic. This includes
such sexual displays on workplace computers or cell phones and sharing such displays
while in the workplace.
o It is understood that displays of library materials as part of routine operations (including
responding to requests for assistance, creating exhibits, checking out and processing
books), are consistent with the library’s mission and are not a violation of this policy. As
an example: routine operations involving a book containing nude pictures would not
violate this policy. That said, deliberately placing that same book in the locker or
workspace of a colleague or patron, with no operational basis, could be considered
harassing. This policy will always be applied with the mission of the library and the ALA
Freedom to Read and Freedom to View Statements in mind, while that mission and
freedom will never be miss-applied to excuse or disregard complaints of harassing
behavior.

Page 4 of 8
 Hostile actions taken against an individual because of that individual’s sex, sexual orientation,
gender identity and the status of being transgender, such as:
o Interfering with, destroying or damaging a person’s workstation, tools or equipment, or
otherwise interfering with the individual’s ability to perform the job;
o Sabotaging an individual’s work;
o Bullying, yelling, name-calling.
Who can be a target of sexual harassment?
Sexual harassment can occur between any individuals, regardless of their sex or gender. New York Law protects employees, paid or unpaid interns, and non-employees, including independent contractors, and those employed by companies contracting to provide services in the workplace. Harassers can be a superior, a subordinate, a coworker or anyone in the workplace including an independent contractor, contract worker, vendor, client, customer or visitor.
Where can sexual harassment occur?
Unlawful sexual harassment is not limited to the physical workplace itself. It can occur while
employees are traveling for business or at employer sponsored events or parties. Calls, texts, emails, and social media usage by employees can constitute unlawful workplace harassment, even if they occur away from the workplace premises, on personal devices or during non-work hours.
Retaliation
Unlawful retaliation can be any action that could discourage a worker from coming forward to make or support a sexual harassment claim. Adverse action need not be job-related or occur in the workplace to constitute unlawful retaliation (e.g., threats of physical violence outside of work hours). Such retaliation is unlawful under federal, state, and (where applicable) local law. The New York State Human Rights Law protects any individual who has engaged in “protected activity.” Protected activity occurs when a person has:
 made a complaint of sexual harassment, either internally or with any anti-discrimination
agency;
 testified or assisted in a proceeding involving sexual harassment under the Human Rights Law or other anti-discrimination law;
 opposed sexual harassment by making a verbal or informal complaint to management, or by
simply informing a supervisor or manager of harassment;
 reported that another employee has been sexually harassed; or
 encouraged a fellow employee to report harassment.
Even if the alleged harassment does not turn out to rise to the level of a violation of law, the individual is protected from retaliation if the person had a good faith belief that the practices were unlawful.
However, the retaliation provision is not intended to protect persons making intentionally false
charges of harassment.

Page 5 of 8

Reporting Sexual Harassment
Preventing sexual harassment is everyone’s responsibility. Lyme Free Library cannot prevent or
remedy sexual harassment unless it knows about it. Any employee, paid or unpaid intern or non- employee who has been subjected to behavior that may constitute sexual harassment is encouraged to report such behavior to a supervisor, manager or The President of The Board of Trustees. Anyone who witnesses or becomes aware of potential instances of sexual harassment should report such behavior to a supervisor, manager or The President of The Board of Trustees. Reports of sexual harassment may be made verbally or in writing. A form for submission of a written complaint is attached to this Policy, and all employees are encouraged to use this complaint form. Employees who are reporting sexual harassment on behalf of other employees should use the complaint form and note that it is on another employee’s behalf. Employees, paid or unpaid interns or non-employees who believe they have been a target of sexual harassment may also seek assistance in other available forums, as explained below in the section on Legal Protections.
Supervisory Responsibilities
All supervisors and managers who receive a complaint or information about suspected sexual
harassment, observe what may be sexually harassing behavior or for any reason suspect that sexual harassment is occurring, are required to report such suspected sexual harassment to The President of The Board of Trustees.
In addition to being subject to discipline if they engaged in sexually harassing conduct themselves, supervisors and managers will be subject to discipline for failing to report suspected sexual harassment or otherwise knowingly allowing sexual harassment to continue.
Supervisors and managers will also be subject to discipline for engaging in any retaliation.
Complaint and Investigation of Sexual Harassment
All complaints or information about sexual harassment will be investigated, whether that information was reported in verbal or written form. Investigations will be conducted in a timely manner, and will be confidential to the extent possible.
An investigation of any complaint, information or knowledge of suspected sexual harassment will be prompt and thorough, commenced immediately and completed as soon as possible. The investigation will be kept confidential to the extent possible. All persons involved, including complainants, witnesses and alleged harassers will be accorded due process, as outlined below, to protect their rights to a fair and impartial investigation.
Any employee may be required to cooperate as needed in an investigation of suspected sexual
harassment. Lyme Free Library will not tolerate retaliation against employees who file complaints, support another’s complaint or participate in an investigation regarding a violation of this policy.

Page 6 of 8
While the process may vary from case to case, investigations should be done in accordance with the following steps:
 Upon receipt of complaint, The Library Director and The President of The Board of Trustees
will conduct an immediate review of the allegations, and take any interim actions (e.g.,
instructing the respondent to refrain from communications with the complainant), as
appropriate. If complaint is verbal, encourage the individual to complete the “Complaint Form”
in writing. If he or she refuses, prepare a Complaint Form based on the verbal reporting.
 If documents, emails or phone records are relevant to the investigation, take steps to obtain
and preserve them.
 Request and review all relevant documents, including all electronic communications.
 Interview all parties involved, including any relevant witnesses;
 Create a written documentation of the investigation (such as a letter, memo or email), which
contains the following:
o A list of all documents reviewed, along with a detailed summary of relevant documents;
o A list of names of those interviewed, along with a detailed summary of their statements;
o A timeline of events;
o A summary of prior relevant incidents, reported or unreported; and
o The basis for the decision and final resolution of the complaint, together with any
corrective action(s).

 Keep the written documentation and associated documents in a secure and confidential
location.
 Promptly notify the individual who reported and the individual(s) about whom the complaint
was made of the final determination and implement any corrective actions identified in the
written document.
 Inform the individual who reported of the right to file a complaint or charge externally as
outlined in the next section.
Legal Protections And External Remedies
Sexual harassment is not only prohibited by Lyme Free Library but is also prohibited by state, federal, and, where applicable, local law.
Aside from the internal process at Lyme Free Library employees may also choose to pursue legal remedies with the following governmental entities. While a private attorney is not required to file a complaint with a governmental agency, you may seek the legal advice of an attorney. In addition to those outlined below, employees in certain industries may have additional legal protections.

State Human Rights Law (HRL)

Page 7 of 8
The Human Rights Law (HRL), codified as N.Y. Executive Law, art. 15, § 290 et seq., applies to all employers in New York State with regard to sexual harassment, and protects employees, paid or unpaid interns and non-employees, regardless of immigration status. A complaint alleging violation of the Human Rights Law may be filed either with the Division of Human Rights (DHR) or in New York State Supreme Court.
Complaints with DHR may be filed any time within one year of the harassment. If an individual did not file at DHR, they can sue directly in state court under the HRL, within three years of the alleged sexual harassment. An individual may not file with DHR if they have already filed a HRL complaint in state court.
Complaining internally to Lyme Free Library does not extend your time to file with DHR or in court.
The one year or three years is counted from date of the most recent incident of harassment.
You do not need an attorney to file a complaint with DHR, and there is no cost to file with DHR.
DHR will investigate your complaint and determine whether there is probable cause to believe that sexual harassment has occurred. Probable cause cases are forwarded to a public hearing before an administrative law judge. If sexual harassment is found after a hearing, DHR has the power to award relief, which varies but may include requiring your employer to take action to stop the harassment, or redress the damage caused, including paying of monetary damages, attorney’s fees and civil fines.
DHR’s main office contact information is: NYS Division of Human Rights, One Fordham Plaza, Fourth
Floor, Bronx, New York 10458. You may call (718) 741-8400 or visit: www.dhr.ny.gov.
Contact DHR at (888) 392-3644 or visit dhr.ny.gov/complaint for more information about filing a complaint. The website has a complaint form that can be downloaded, filled out, notarized and mailed to DHR. The website also contains contact information for DHR’s regional offices across New York State.
Civil Rights Act of 1964
The United States Equal Employment Opportunity Commission (EEOC) enforces federal anti-
discrimination laws, including Title VII of the 1964 federal Civil Rights Act (codified as 42 U.S.C. § 2000e et seq.). An individual can file a complaint with the EEOC anytime within 300 days from the harassment. There is no cost to file a complaint with the EEOC. The EEOC will investigate the complaint, and determine whether there is reasonable cause to believe that discrimination has occurred, at which point the EEOC will issue a Right to Sue letter permitting the individual to file a complaint in federal court.
The EEOC does not hold hearings or award relief, but may take other action including pursuing cases in federal court on behalf of complaining parties. Federal courts may award remedies if discrimination is found to have occurred. In general, private employers must have at least 15 employees to come within the jurisdiction of the EEOC.
An employee alleging discrimination at work can file a “Charge of Discrimination.” The EEOC has district, area, and field offices where complaints can be filed. Contact the EEOC by calling 1-800-669- 4000 (TTY: 1-800-669-6820), visiting their website at www.eeoc.gov or via email at info@eeoc.gov.

Page 8 of 8
If an individual filed an administrative complaint with DHR, DHR will file the complaint with the EEOC to preserve the right to proceed in federal court.
Local Protections
Many localities enforce laws protecting individuals from sexual harassment and discrimination. An individual should contact the county, city or town in which they live to find out if such a law exists. For example, employees who work in New York City may file complaints of sexual harassment with the New York City Commission on Human Rights. Contact their main office at Law Enforcement Bureau of the NYC Commission on Human Rights, 40 Rector Street, 10th Floor, New York, New York; call 311 or (212) 306-7450; or visit www.nyc.gov/html/cchr/html/home/home.shtml.
Contact the Local Police Department
If the harassment involves unwanted physical touching, coerced physical confinement or coerced sex acts, the conduct may constitute a crime. Contact the local police department.
NYS Police 25873 State Route 37, Watertown, NY 13601
Phone: 315-782-2112

Lyme Free Library Strategic Plan

2020 – 2025

This strategic plan was created under the direction of the Lyme Free Library’s Board of Trustees and Director, and as such, gives the community insight into their vision for how the Lyme Free Library can best serve the residents of The Town of Lyme.

The Lyme Free Library is proud of its success. By looking forward and anticipating future needs, it expects to remain successful, useful, and relevant.

The goal of the Lyme Free Library for the next five years is to maintain the high levels of offerings to which its patrons have become accustomed, as well as ensure that the offerings and facilities evolve to keep pace with changing needs and expectations. This strategic plan is intended to provide the guidance to ensure that decisions about future directions for the Lyme Free Library are made thoughtfully, with patron needs in mind.

The Lyme Free Library’s Strategic Plan sets the stage for what the library hopes to achieve during this five year planning cycle. The goals and objectives provide an outline to the specific strategies that the Library Board and staff will employ to achieve the vision.

KEY GOALS AND ACTION PLANS

GOAL 1

Prepare the library for the future amid new challenges due to Coronavirus (COVID-19) and similar viruses. In order to protect both the staff and patrons of the library, we must begin to prepare for the future health and safety of all who enter the library premises.

ACTION PLAN

This plan includes installing hand sanitizing stations, offering disinfecting wipes at all computers, the disinfecting of all returned and Inter-library loan materials, planning for daily cleaning of the library and posting signage to alert patrons to the changes. In addition, we should strive to create a no touch bathroom by installing wall soap dispensers, an automatic paper towel dispenser and install motion sensor water faucets and an automatic toilet in the bathroom. This plan will be amended as we learn of new procedures, developments, and regulations concerning Coronavirus (COVID-19).

GOAL 2

Increasing accessibility to the library. Our current ramp and parking lot do not meet local building codes and are not ADA compliant. This creates public barriers to our facility.

• ACTION PLAN

Adapting our building design and entrance to address accessibility and meet local building codes and meet ADA regulations. Build a compliant ramp that meets all local building codes. Rebuild asphalt parking lot to ensure a level surface with an ADA compliant parking spot. Post signage notifying patrons of location of the accessible entrance.

GOAL 3

Continue to provide exceptional library services in an uncertain funding environment. For many years, the Lyme Free Library has operated successfully under stagnant financial conditions. There is no indication that tax funded budgets will increase substantially in the foreseeable future. Uncertainties at both the state and federal level suggest a continued period of fiscal restraint.

ACTION PLAN

We will strive to provide opportunities to encourage donors to make a contribution the Library’s endowment and operating funds. We will encourage both annual donations and memorial donations. We will continue to increase the funding amount asked for via a school ballot referendum vote on a yearly basis. This will ensure that we receive at least the prior year’s funding each year. This referendum allows the library to request funds directly from The Town of Lyme taxpayers, as set forth in New York State Education Law 259.

The purpose of this strategic plan is to continue building on our strengths while addressing areas and opportunities for growth, expansion, and improvement.

The library board, director, and staff will work to implement the action steps of this long range plan over the next five years. While some goals may be more easily achieved, others will require significant time, planning, and resources. The library board will work with the library director to prioritize goals and action steps based on community need and resources available.

The strategic plan is meant to provide direction; it is not a path “written in stone.” If an unanticipated opportunity presents itself, the critical question is not, “Does it fit into our strategic plan?” but rather, “Does it fit with our mission, vision, and values?”

Adopted: June 2020

Lyme Free Library Unattended Children Policy

The following are rules and regulations of the Lyme Free Library. These are effective July 13, 2015 as adopted by the Board of Trustees of the Lyme Free Library.

Serving children is an important role for the Lyme Free Library. Children and their families are encouraged to take full advantage of the opportunities the Library provides for reading, learning and growing. The safety and well-being of all ages and the maintenance of an atmosphere conducive to library use are priorities.

Children in the Library are the responsibility of their parents/caregivers. Library staff cannot take responsibility for the care of children visiting the Library.
Children aged 12 or younger must be accompanied and closely supervised by a responsible person (parent, caregiver, or mature adolescent, age 16 years or older.) Also, if the young child is attending a library program, the responsible parent/caregiver is required to remain in the library throughout the program.
Children over the age of 12 may use the Library unattended provided they are able to maintain proper Library behavior. All children must behave in accordance with the posted “Library Rules of Behavior” policy. Library staff will intervene, and if necessary, contact parents and/or law enforcement if children behave inappropriately. Any patrons violating any Library policy will be given a warning. If the behavior continues, the child will be asked to leave the library, and/ or may lose Library privileges, at the discretion of the Library Director or his/her designee.
Parents and caregivers must be aware of the Library’s opening and closing times and make suitable arrangements to meet and/or transport their children. If a child is unaccompanied in the Library at closing time, every effort will be made to assist the child in calling his/her parent or caregiver. If at closing time the child has been abandoned or if a child’s ride home has not materialized, Library staff members will wait with the child for 15 minutes. Authorities will then be notified. If this happens a second time, library privileges may be revoked.

Occasionally the Library may need to close without advance notice as a result of an emergency. Families must discuss a plan of action for children to take in the event of an unexpected Library closure, though every attempt will be made to assist the child to contact a parent/caregiver.

Lyme Free Library Wireless Internet Policy

The following are rules and regulations of the Lyme Free Library. Adopted June 12016

The Lyme Free Library offers free wireless Internet access to library users with wireless enabled devices. The library provides unrestricted access to the Internet and does not monitor or control content. The provisions set forth in the Library’s Computer and Internet Use Policy and Computer and Internet Use Guidelines are applicable to wireless network access.

1. Persons utilizing the wireless connection agree to comply with all provisions of the current

Library Internet Policy.

2. The wireless connection is unencrypted and unfiltered. Use of the wireless connection is done at the patron’s own risk. By using this connection, patrons acknowledge that security errors and hacking are an inherent risk associated with wireless service. For that reason patrons expressly agree that they knowingly assume such risk, and further agree to hold the Library harmless from any claim or loss arising out of, or related to, any such instance of hacking or other unauthorized use or access into the patron’s device.

3. Library patrons are responsible for selecting and installing security and virus definitions on their devices.

The Library is not responsible for damage to hardware or software, transmission of computer viruses,

loss of data or email or any harm resulting from the use of the unsecured server.

4. The Library accepts no responsibility regarding the ability of the patron’s owned device to connect to the

wireless network. Further, the staff will not change any settings on user’s equipment.

5. Printing from the wireless network is not currently available. Files may be saved to a device or emailed to a Library computer. Patrons may print pages in black and white or color at current prices per copy.

6. When using wireless enabled devices to listen to music, dialog, sound effect, etc., patrons must use ear-

phones to make the sound inaudible to others. If sound is heard despite the earphones, the patron must

either lower the sound or turn off the equipment.

7. The wireless network can accommodate interactive searches on the Web. It cannot accommodate the

downloading of large document files. Therefore, downloading of software images, music, etc., from

the Web onto patron’s equipment is not allowed. Patrons will be required to terminate any activity that

adversely impacts the performance of the network.

3^rd PARTY SERVICES

North Country Library System purchases access to services such as online databases and electronic books from third-party vendors for use by library patrons. These third-party vendors are reputable partners and may collect personal information in order to provide certain services to its users. The information you submit may be provided to those third parties so that they can assist us in providing certain services (such as the delivery of eBooks for use on Kindles, or via Kindle apps, through Amazon). NCLS encourages all patrons to be aware of the privacy policy of any online service they choose to use, including those provided by NCLS through third-party vendors.